Admin Assistant Cum Receptionist

• Answer, screen, and direct incoming calls, providing accurate information or forwarding to the appropriate department as needed.
  
• Manage incoming and outgoing mail and courier services, ensuring timely distribution, proper documentation, and record-keeping.
  
• Regularly update staff extension numbers on the Company�s sharepoint system for easy access.
  
• Ensure the reception area, meeting rooms, and discussion rooms are clean, tidy and presentable at all times.
  

• Manage office supplies inventory; place orders as needed to ensure adequate stock levels.
  
• Assist in sourcing and purchasing office materials, preparing purchase order (PO) and coordinating payment.
  
• Maintain and update the admin payment summary.
  
• Assist with data entry, documentation and basic reports.
  
• Liaise with air-conditioning contractors and other vendors to address and resolve office-related maintenance services issues.
  
• Manage service and maintenance for office equipment such as Coway water dispensers and photocopy machines, ensuring timely service and functionality.
  
• Monitor pantry supplies, ensuring regular replenishment of refreshments and other consumables.
  
• Handle basic pantry organisation and monitor cleanliness, including disposable utensils and cleaning items.
  
• Keep track of expiry and renewal dates for the following and inform HR Manager at least two months in advance:
  
• Company business licenses
  
• Vehicle road tax and insurance
  
• Staff insurance
  
• Company Fire Insurance
  
• Fire extinguisher service & renewal
  
• Support in arranging food and beverage orders for meetings, training sessions, or company events.
  
• Assist the HR department with tasks such as scheduling interviews, internal meetings, and exit interviews.
  
• Organize and maintain physical filing systems including labelling, sorting, and filing of HR and administrative documents.
  
• Ensure photocopy machines are stocked with A4 paper and functional in the HR department.
  
• Book meeting rooms for events, interviews, or internal sessions as required.
  
• Schedule staff birthday reminders in the shared calendar for HR Manager�s reference.
  
• Monitor attendance and punctuality of cleaners, dispatch, and office runners; escalate any issues to the HR Manager for further action.
  
• Compile and check employee claims before submission to HR Manager or Finance.
  
• Assist in updating the organization chart when staff movement or structural changes occur.
  
• Assist in any ad-hoc duties and activities as and when required
  

• Handle tenant electricity top-ups, issue replacement or new cards, process refunds and manage inquiries related to electricity services.
  
• Prepare monthly closing report for electricity top-ups, ensuring all transactions are accurately recorded and reported.
  

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Flexible schedule
  
• Free parking
  
• Health insurance
  
• Maternity leave
  
• Opportunities for promotion
  
• Parental leave
  
• Professional development
  

Schedule:

• Fixed shift
  
• Monday to Friday
  

Work Location: In person