Admin Executive - Commercial (Real Estate )

We are looking for a reliable and detail-oriented

• Diploma or Degree in Business Administration, Real Estate Management, Property Studies, or a related field.
  
• Minimum 2-4 years of working experience in administrative or property management support, preferably in retail or F&B industry.
  
• Strong understanding of commercial leasing processes and real estate documentation.
  
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and basic document management systems.
  
• Excellent organizational and time management skills with attention to detail.
  
• Strong communication skills in English and Bahasa Malaysia (written and spoken).
  
• Able to handle multiple tasks and meet deadlines with minimal supervision.
  
• Team player with a proactive attitude and a willingness to learn.
  

• Provide administrative support for all commercial real estate activities including lease agreements, tenancy renewals, and site acquisition.
  
• Maintain accurate and up-to-date records of property documents, tenancy agreements, and landlord correspondences.
  
• Assist in the preparation and submission of tenancy proposals, letters of offer (LO), and lease agreements.
  
• Coordinate with landlords, agents, legal teams, and authorities on tenancy matters and regulatory requirements.
  
• Support the team in new outlet opening processes including approvals, licenses, and fit-out documentation.
  
• Monitor and track lease expiration dates, renewal timelines, deposit schedules, and payment follow-ups.
  
• Assist in preparing reports, presentations, and data for management review regarding site performance and tenancy status.
  
• Liaise with internal departments (Operations, Finance, Legal, etc.) to ensure alignment on commercial property requirements.
  
• Handle general administrative tasks such as meeting arrangements, documentation filing, and correspondence.
  
• Perform other related duties or ad-hoc assignments to support the Real Estate & Commercial team.
  

Job Type: Full-time

Pay: RM1,800.00 - RM3,500.00 per month

Benefits:

• Health insurance
  
• Maternity leave
  
• Opportunities for promotion
  
• Professional development
  

Work Location: In person