ASSISTANT HR MANAGER

The Assistant HR Manager supports the HR Manager in the execution of human resources strategies and operations. This role acts as a bridge between upper management and operational HR staff, ensuring the smooth running of daily HR functions while also contributing to broader strategic initiatives.

Key Responsibilities

1. HR Operations & Administration

Supervise daily HR operations including attendance, leave, claims, payroll inputs, and employee records

Oversee the maintenance and confidentiality of HR documentation and HRIS systems

Ensure accuracy in handling statutory compliance (EPF, SOCSO, EIS, PCB, EA Form, etc.)

Review and prepare HR reports, headcounts, and monthly updates for management

2. Recruitment & Talent Acquisition

Assist in workforce planning and recruitment strategies

Lead the full recruitment cycle: job posting, screening, interviews, reference checks, and offer preparation

Liaise with department heads to understand hiring needs

Support onboarding and orientation processes for new hires

3. Employee Relations & Engagement

Address employee grievances and concerns professionally and confidentially

Mediate internal conflicts and coordinate disciplinary actions with documentation

Assist in developing and executing employee engagement programs and activities

Promote a healthy, inclusive, and productive workplace culture

4. Training & Development

Coordinate training schedules, vendors, and employee attendance

Maintain training records and evaluate the effectiveness of training programs

Identify skill gaps and recommend development programs

Support in executing performance improvement plans

5. Performance Management

Coordinate the performance appraisal cycle and ensure timely evaluations

Assist managers in setting KPIs and performance goals

Maintain performance records and support in rewards and improvement plans

6. HR Policy Implementation & Compliance

Ensure all HR practices are in line with company policies and local employment law (e.g. Employment Act 1955)

Assist in updating HR policies, SOPs, and handbooks

Help facilitate audits and resolve compliance issues

7. Payroll & Compensation Support

Collect and verify monthly payroll inputs (e.g., overtime, allowances, deductions)

Work with the finance/payroll team to ensure accurate salary disbursement

Support compensation reviews, annual increments, and bonus distributions

8. Reporting & Documentation

Generate periodic HR reports for internal use and audits (headcount, turnover, absenteeism, etc.)

Draft HR letters: offer, promotion, confirmation, warning, termination, etc.

Manage filing systems and ensure timely renewal of licenses or HR-related applications

9. Support in Strategic Initiatives

Support the HR Manager in HR transformation, automation, or digitalization initiatives

Participate in manpower planning, succession planning, and change management projects

Act as the backup HR Manager when the manager is unavailable

Requirements

✅ Qualifications:

Bachelor’s Degree in Human Resources, Business Administration, Psychology, or a related field

Professional certifications (e.g., SHRM, HRDF, CIPD) are a plus

✅ Experience: 4-7 years of progressive HR experience, with at least 1-2 years in a supervisory or assistant manager role

Experience in recruitment, employee relations, and HR operations

✅ Skills & Competencies: Strong knowledge of Malaysian Employment Law and HR best practices

Excellent interpersonal, communication, and leadership skills

Ability to handle confidential matters with integrity

Proficient in Microsoft Office and HR software systems (e.g., HRIS, payroll systems)

Problem-solving, analytical thinking, and multitasking ability

Job Type: Full-time

Pay: RM5,000.00 - RM6,000.00 per month

Experience:

• ASSISTANT HR MANAGER: 1 year (Required)
  

Willingness to travel:

• 100% (Required)
  

Work Location: In person