HR & Admin Officer

• Manages the process of obtaining and maintaining work permits for foreign employees. This includes liaising with immigration authorities, managing applications, tracking permit validity, and ensuring compliance with regulations.
  
• Handle related administrative tasks like maintaining employee records and coordinating with other departments.
  
• Manage work permit (PLKS) applications, renewals, visa extensions, and passport arrangements
  
• Liaise with immigration (JIM), KDN and JTK regarding quota approvals, compliance, and site inspections.
  
• Prepare and maintain up-to-date records for all foreign workers (passports, permits, contracts & etc).
  
• Coordinate with external agents, clinics, FOMEMA and embassies on worker matters.
  
• Track worker status and validity of permits, and prepare periodic reports for management.
  
• Ensure company compliance with labour and immigration laws, especially during audits .
  
• Assist with onboarding, orientation, and clearance for new and existing foreign workers.
  
• Coordinate with external agents for foreign worker�s overseas interview.
  
• Support repatriation and contract termination processes or other related issue regarding foreign workers.
  
• Assist in HR audits and ensure readiness for KDN, JIM, and JTK inspections .
  
• Coordinate and schedule staff training sessions, workshops, inductions, and learning events.
  
• Handling of HRDC grant application, process and claim procedures.
  
• Manage and maintain all training records such as materials, presentations, handouts, evaluation forms and reports.
  
• Communicate with external training providers and manage logistical arrangements. .
  
• Support the development and improvement of training-related administrative processes.
  
• Ensure compliance with company policies, procedures, and training standards.
  
• Handle post-training documentation and follow-up.
  
• Must be able to travel domestically or internationally to support job hiring process.
  
• Perform any ad-hoc tasks or assignments as instructed by management from time to time.
  

• Education: Diploma or Degree in Human Resource Management, Business Administration, or equivalent.
  
• Experience: 2-3 years of experience in HR or administrative roles preferred
  

• Proactive and energetic, with the ability to handle multiple tasks and engage actively with government authorities.
  
• Excellent organizational and time management skills to meet statutory deadlines.
  
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  
• Strong communication skills in English and Bahasa Malaysia (written and spoken)
  
• Detail-oriented with a commitment to maintaining accurate records and compliance.
  

• Active, adaptable, and a team player with a positive attitude to support a dynamic engineering and construction environment.
  
• Possesses a strong work ethic and sense of duty
  

• Work Hours: Monday to Friday 8:00 - 17:30
  
• Location: Based at Equator Engineering Sdn Bhd, Bandar Puchong Jaya
  

• Salary Range: RM 2,500 - RM 3,500 per month, negotiable based on experience and qualifications.
  
• Benefits: Statutory contributions (EPF, SOCSO, EIS) as per Malaysian regulations.
  
• Medical coverage benefits.
  
• Opportunities for career development and training in HR and compliance.
  

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Health insurance
  
• Maternity leave
  
• Parental leave
  
• Professional development
  

Work Location: In person