J Company Secretary- (Kuala Lumpur)

Key Responsibilities:

• Advise clients on statutory compliance, corporate structure, governance practice, and all related secretarial matters.
  
• Manage a portfolio of both local and international companies, handling all aspects of corporate secretarial work, including but not limited to company�s incorporation, changes in corporate structure, and company�s dissolution.
  
• Ensure the proper maintenance and updating of statutory records, forms, returns, and notifications in compliance with the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia�s Listing Requirements, Stamp Act, and other relevant regulatory authorities.
  
• Ensure compliance with all applicable corporate legislation, statutory reporting and filing obligations, and corporate governance frameworks.
  
• Monitor and ensure all statutory reporting and filings are completed accurately and on time in accordance with corporate governance frameworks and best practices.
  
• Support and execute corporate secretarial functions including drafting resolutions and other relevant documents and filing with the relevant authorities.
  
• Assist the Director in organizing and coordinating Board of Directors� Meetings (BODMs), Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs), ensuring full compliance with all statutory obligations and procedural requirements.
  
• Liaise with clients, auditors, tax agents, legal advisors and/or other relevant government authorities on secretarial matters.
  
• Handle client onboarding and acceptance procedures, including KYC checks and compliance with relevant required standards.
  
• Support the business development efforts by attending to new client inquiries, preparing proposals, and assisting in onboarding processes.
  
• Maintain a proactive role in managing client relationships and handling escalations, ensuring client satisfaction and long-term engagement.
  
• Lead and manage your team mate�s work before sending the respective work to clients.
  
• Manage clients� expectations.
  
• Undertake any other ad-hoc assignments, tasks, or responsibilities as directed by management or supervisor.
  

Knowledge and Skill Requirements:

• Candidate must possess at least a Diploma of Corporate Administration or related field.
  
• At least 3 to 5 years of working experience in the company secretarial is required for this position.
  
• Preferably holder MAICSA membership.
  
• Understanding with the Companies Act and other relevant laws and regulations.
  
• Knowledge of Secretarial related platform and/or software, MYCOID, MBRS, MYDATA, e-Info is preferable.
  
• Proficiency in MS Office (MS Excel and MS Word, in particular).
  
• Excellent problem-solving skills.
  
• Required language: English, Bahasa Malaysia and Mandarin.
  
• Candidates fluent in Mandarin will be an added advantage to deal with mandarin speaking clients.
  
• Excellent organizational skills with the ability to multi-task.
  

Benefit:

• Near to Public Transport
  
• Birthday Leave
  
• Study Leave - max. 3 days
  
• Exam Leave - 1 day
  
• Marriage Leave - 5 day + 300 marriage gift
  
• Outpatient Medical Treatment
  
• Long Service Award - get RM 2.5k up to RM 10k
  
• Outstation Travel Allowance
  
• Compassionate Leave - funeral fee
  

Job Type: Contract

Contract length: 24 months

Pay: RM7,000.00 - RM8,000.00 per month

Benefits:

• Professional development
  

Work Location: In person